Time Logging to Increase Your Personal Productivity

Has it ever occurred to you when you look back on your day or week with a feeling that you didn’t accomplish as much as you wanted? Your time is your most precious asset, especially when establishing your career or business. Proper use of your time can help you do more and even earn more. An intelligent approach to increase your personal productivity is by time logging.

Time logging is a good way to better manage your time since you know how you are currently spending your time. When keeping a detailed time log, record the time each time you start or finish any activity all throughout the day. You can simply use a stopwatch to record the intervals for every activity, doing this during your working hours or the entire day. Then, sort the time into categories and determine how much time was being spent for each type of activity.

For instance, note how much time you eat, surf the Internet, read the newspaper, spend in the bathroom, etc. If you want to be more detailed, consider doing this step for a week. Depending on your activities and your consistency, you can be surprised at how many log entries you can make for a day. Moreover, you may even be surprised to find that you are only spending a small portion of your working time on what should be considered as actual work.

Studies show that an average office worker spends only about 1.5 hours of actual work in a day, with the rest of the time spent engaging in non-work tasks. In fact, s/he does not eve begin doing actual work until at 11am and starts to wind down at about 3pm.

Your time log should help you analyze your results and make changes, when necessary.

The next step is to measure your personal efficiency ratio. This can be computed by recording the time spent on “actual work” divided by the total time spent “at work.” However, you should keep in mind that while it is important to get as much of the job done as possible, it would also be foolish to work longer than you should. You may want to consider cutting back on the total hours to boost efficiency.

If you try to discipline yourself by doing something that does not really motivate you, chances are that you are most likely to fail. Trying harder can, in fact, actually de-motivate and drive your efficiency ratio even lower. For instance, if your time log indicates a low efficiency ratio, try limiting your total working time per day and see the result.

This is because when the brain recognizes that working time is limited, it sends you a signal to get working. Usually, you will find a way to get the job done and be more efficient with time constraints compared to having the luxury of time. Then, you can gradually increase your total hours at work while keeping peak efficiency.

Time logging is a great way to ensure peak productivity without necessarily increasing your work hours. It only takes little effort and time to do it, but it can produce long term benefits.

Charging Up Your Personal Productivity

Have you ever wondered that there are so many things to do but yet so little time to use? Have you always been busy at work? Have you always been saying, “I’m busy”, “not now…” or “I do not have enough time!” At the end of the day, you feel there is no sense of achievement from a long day at work and you have no clue about it. Have you always envy the performance and time management of your co-workers? (Or you simply don’t care). Do you want to power up your personal productivity and improve your time management like your co-workers?

We’re going to introduce you a power concept that will make you efficient and productive at work. It’s called the 24-hour pay check. It’s the base principle in getting self-disciplined for time management (good time management requires self-disciplined). Everyday, you are given a pay check of 24-hours. No more, no less. However, this “free” pay check can only be utilized in a day. Like a one-day voucher at the shopping mall. You cannot ask for more (time) in the check nor can you deposit and reuse it for another day. You have to use it in that day only.

timeIn a normal weekday, you spend 7 hours sleeping. 3 hours traveling to and from the office. You work average a day of 8 ½ hours with lunch breaks included. Now how much time do we have left? That’s an estimated 5 ½ hours left in the pay check. With the remaining 5 ½ hours left, you need to have breakfast, buy groceries, shower, dinner and washing the dishes. Say that takes another 3 hours. You’ve got 2 ½ hours left. These 2 ½ hours will be your only leisure and self-improvement time. Not forgetting if you have kids, part of the remaining hours will be used attending to their needs… And all this CANNOT be brought forward to the next day!

Now you can see that time is a precious commodity and we should treasure every expense of it. Using this powerful concept, we can identify what are the time wasters and what are the things to do to be productive. The time spent at the workplace is an average of 8 ½ hours. 1 hour is used for lunch break. ½ hour is used for tea break. Another ½ hours maybe spent at the water cooler on gossips and rumors. Back at your desk, you enter into procrastination mode for another ½ hours in and out throughout the day. You received an average 6 phone calls of 5 minutes interval every day and this sums up to another ½ hour being used.

How much time is left from the 8 ½ hours? We’ve left with 5 ½ hours… yes, we’re not finished yet. You have to handle fire-fighting tasks such as co-workers’ enquiries/requests and attend to emails. That will be another 1 ½ hours. You spent time chatting on the instant messenger for another 1 hour throughout the day. This includes time to respond to your buddy and time wasted flipping your tasks and the instant messenger. Finally, with all the things going on in the workplace, you give yourself another ½ hour of personal breaks throughout the day. Let’s not also forget that there are people who spend time reading newspaper or looking at stock prices at work…

Now how much time do we have left? Only 3 hours is left for you to do actual productive work. Can you see how much time is really effective used if you were operating daily like this? If you can optimize the time, wouldn’t you be able to achieve more things in a day? Now re-look your daily schedule in the workplace. Does it resemble anything like that? If it does, our advice is you need to rethink of the important things in life (and office) for yourself. Of course, “important things” can mean differently with people. But if you stumbled upon here seeking for time management solution, you will know deep in your heart the definition of “important things”.

Personal Productivity for Internet Marketers: 4 Tips to Keep You on the Path to Results

In this industry, it is extremely easy to get distracted from what you’re doing, and lack of focus is one of the biggest killers of possible success. You’re working at home, you’ve got tons of distractions, and at times you feel like information overload is drowning you. But you can manage yourself more effectively and keep on the path to making money if you focus your efforts.

Here are 5 personal productivity tips for internet marketers.

1. Work in Highly Focused Blocks

One of the easiest ways to power through and make some real progress is to develop a laser-pointed focus. Set a timer and focus on one thing at a time. I find that an hour spent just doing one thing can be highly productive. Then take a ten minute break to move around or even meditate, and then do another hour-long session. This is great for eliminating the horrible habit of multitasking.

2. Start Off Your Day With a Workout

A powerful way to keep your mind and emotions functioning properly is a daily workout. A lot of internet marketers wake up and stumble groggily to their computer, just to turn it on and get right to work–often with their breakfast in hand.

Take a moment to let yourself wake up, then charge yourself with a good 30 minute to 1 hour workout. There are many good reasons this is smart and healthy–just looking at the physical condition of most IM’ers should be reason enough–but you’ll be amazed at what exercise does for personal productivity.

3. Never Turn On Your computer Without a Plan

Every time you sit down in front of your computer, decide what it is you want to accomplish. Don’t give yourself too much to do, and don’t deviate from the plan unless absolutely necessary. If you don’t do this, its way to easy to start running around the endless connections of the internet, getting lost in a maze of your own making.

4. Make a Vision Screensaver

Goals are an extremely important component to personal productivity. You need to have something to set your sights on–something on the horizon–in order to find the energy and focus for tasks at hand.

Have you ever heard of a vision board? A vision board is when you make a collage of images that represent everything you want in life, and then you hang it up in your office so you can look at it everyday. It might show financial possessions, the home you want to own, activities you imagine your successful self doing it offers immediate inspiration every time you look at it.

The Vision Screensaver is similar, but it’s on your computer. Open up a simple program like Microsoft Publisher, and then find images all over the web–there are plenty and it’s easy to find good ones. Assemble them in a collage. Consider putting a white box in the middle of this collage that states a specific, monetary goal–for example: “By November 3, I will create $5000 a month in passive income.”

The goal is, of course, up to you.

Now turn it into your screensaver so you see it every time you go to work. Very powerful.

5. Practice Disciplined Email Management

One of the most distracting tools online are our email accounts–well, if you ignore Facebook (you should really starve yourself from Facebook unless you’re off work). It’s so easy to pop into our email accounts to see if there’s something important and then next thing you know you’re running around doing a million things everyone else wants you to do.

Follow some of Tim Ferris’ email rules from The Four Hour Workweek. Only check your email twice a day–one time about 2 hours after starting work, and one time 2 hours after lunch is over. Let people know what times you check so you don’t have problems, and handle all your emails at designated times. See Tim’s book for more of his ideas.

I even outsource my email. My Filipina virtual assistant runs the account, as well as others, for me, and she emails my personal account if we really get something she can’t handle on her own. Works like a charm, and my personal productivity has gone through the roof.

Increasing Personal Productivity

When it comes to achieving your goals, one of the best things you can do is to increase your personal productivity. People who get more done in a day aren’t exactly smarter than everyone else, they just know what to focus their limited amount of time on and cut down on things that waste their time. These people are simply just more efficient. When you become more efficient, you will produce more and that in turn will allow you to achieve more.

There are lots of ways to improve personal productivity like having a list, prioritizing it, and checking the tasks off as you complete them. Here are some other things you can try as well.

Schedule a set amount of time during the day to work on your most important task. Many times, the thing that we have to do most is the thing that we least want to do. In order to ensure that we get it done and not procrastinate on doing it will be to set a specific time where you will do nothing but that task. Typically, you want to set a time in the morning. After lunch, as you know, can be a tiring time to work on anything important.

When you are actually working on this task, you want to make sure you get rid of all disturbances. That means, put your cellphone on silent, let your phone calls go to voice mail, and inform everyone around you to not interrupt. By doing this, you will have a solid hour or 2 of focus time. This will allow you to finish what you need to do efficiently because you won’t get side tracked or lose focus. With other tasks that are of less importance and don’t require much concentration, you can tackle that while doing other small tasks at the same time.

Increasing productivity isn’t exactly rocket science but it does take a little bit of experimenting. Some things will just work better for you than others. For some, having this focus time won’t work since they need interaction and movement to get things done. What you want to do is measure your results in order to find out what’s working or not. You can do this by simply keeping time of how long it takes you to do certain tasks. When you find one way of doing it helps you get it done faster, stick with that strategy.